MyPortfolio update

MyPortfolio nears completion: key updates and what to expect

As we approach the final stages of development for MyPortfolio, we’re excited to share a number of important updates that reflect your feedback and our commitment to delivering a seamless, supportive experience for trainees and supervisors alike.

Target launch: November 2025

While the delivery date is not set in stone, we are working towards a launch later in November 2025, a time carefully chosen to minimise disruption to your training pathway. We understand the importance of timing and are committed to ensuring the smoothest transition possible for all users. While there’s never a perfect time to implement change, we are taking deliberate steps to minimise disruption and support you throughout the transition.

Your questions answered

We know you’ll have questions as we move closer to launch, rest assured our number one priority is that there are no disruptions to trainee progression. To support you, we’ve created a dedicated MyPortfolio webpage where you can find answers to common queries.

One of the most frequently asked questions has been about trainee transition to MyPortfolio.

After extensive consultation with trainees, supervisors of training (SOTs), directors of professional affairs (DPAs), and other stakeholders, we’ve made the decision to transition all current trainees and their data to MyPortfolio at the same time. This approach ensures consistency and avoids the need to work across two systems (TPS and MyPortfolio).

For our provisional fellows (PFTs) finishing training in November or December, we’ll be in contact with you directly to help guide you in completing your requirements during the transition to MyPortfolio.

There is also lots of interest in making sure all current data, including partially completed activities are accurately migrated. We'll provide more guidance via the website on activities trainees may choose to complete before the transition to help make the process as smooth as possible.

Training and support

To help you feel confident using MyPortfolio:

• SOTs will receive dedicated training from our Education team, delivered during scheduled SOT meetings within their respective jurisdictions.

• Trainees, rotational supervisors, and assessors will have access to a suite of instructional videos and user guides, currently in development. You’ll be given time to review these resources before MyPortfolio goes live and you will be able to refer back to these at any time.

• Additional support will be available from the college, including drop-in sessions where you can ask questions and explore the system in more depth.

Getting it right: testing and feedback

We're committed to ensuring that the introduction of MyPortfolio does not disrupt your training. That’s why we’re investing in a robust testing process.

We're incredibly grateful to our volunteer testers for their commitment and collaboration.

In addition to technical testing, we’ve scheduled user acceptance testing (UAT) later than originally planned to allow for a more realistic and valuable experience.

Volunteer testers will access MyPortfolio in a staged environment using real data and their own logins. This will provide more accurate insights into the user experience and help us refine the system before launch.

Enhanced features

We're pleased to be providing a familiar like for like system at go live in November. This is to ensure you have an opportunity to become familiar with MyPortfolio ahead of the introduction of new features. We’ve listened to your feedback and are pleased to share several improvements to MyPortfolio over the next six months that will make your experience even more streamlined, intuitive, and efficient:

Task lists for guided navigation

You’ll no longer need to remember or search for your next steps—task lists will guide you directly to the relevant activity and resources.

Improved SOT dashboards

Offering enhanced visibility, consolidating key information in one place for easier access and decision-making.

Integrated system admin requests

Say goodbye to printing PDFs and submitting handwritten forms—admin requests can now be completed entirely within the system.

Submission recall functionality

If your activity submission hasn’t yet been assessed, you can now recall and amend it at any time without needing to contact the College.

Automatic updates from LEARN@ANZCA

Completion of mandatory requirements in LEARN@ANZCA will now automatically reflect in MyPortfolio—no manual linking or recording required.

Cohort-specific notifications

Receive only the updates relevant to your role and training pathway.

System improvements

Current workarounds in TPS SES, PCIA, and MCQ will be resolved and seamlessly integrated, reducing admin time.

These enhancements are designed to support your journey and make MyPortfolio a more powerful and user-friendly tool. Thank you for your continued feedback and engagement.

Join the Change Partner Network

We’re proud to introduce the MyPortfolio Change Partner Network—a group of engaged and enthusiastic volunteers from across the training community who are helping shape the future of MyPortfolio. These individuals include trainees, SOTs, DPAs and other key stakeholders who have generously offered their time to:

• Early access to sneak peek the latest features and test drive MyPortfolio prior to launch.

• Access to demonstrations of MyPortfolio.

• Provide early feedback on features and usability.

• Participate in testing and user experience reviews.

• Act as local champions and points of contact during the rollout.

Our first Change Partner meeting is scheduled mid-September, where we will showcase the latest developments, gather feedback, and begin preparing for the transition together.

If you’d like to join the network, contribute your insights, or request promotional materials to share within your hospital departments, please email us at [email protected].